Who Said Administrative Staff was an Easy Job? These are the facts

To become an administrative staff you need a personality who likes tidiness, organizes and organizes activities, and doesn’t mind spending time with various detailed work reports. Actually, there are several advantages that you get if you work as an administrative staff. One of them, you will get to know many people, including bosses, who you will definitely look for when you need an approval signature.

For basic skills, communication and speed in typing and preparing data are the two main things that need to be owned. In a small office with a team of 10-14 people, usually the duties of the administrative staff are limited to ensuring that the supervisor’s schedule and the mobility of the office drivers are organized, including the entry and exit of office fees. Well, it’s different if you work as an administrative staff in a large company or some kind of consulting office.

Responsibilities and Job Descriptions

There are several main job descriptions of administrative staff, regardless of company type.

• Coordination with administrative staff / other division secretaries if there are joint meetings or other activities
• Collecting and compiling documents
• Prepare tickets and accommodation for work activities or out of office visits
• Ensuring supply of office stationery
• Manipulating statistical data, for this point it is usually necessary if there are demands from superiors or an urgent situation.

The responsibilities of administrative staff are not as simple as imagined, for example when you have to work on a letter you must make sure that all the spelling in the letter is correct. Your job is to make sure everything is going according to schedule and coordinated either up (managerial level) or down ( blue-collar staff ).

Role of Administrative Staff

Always prepare for all the possibilities that could occur, including scenarios to deal with unexpected situations. You have to fully control the supervisor’s schedule, usually if the company is already based on an online system , all schedules will be entered into everyone’s electronic calendar.

Including bosses will also be able to access their own schedules, but if they have administrative staff or secretaries then the superiors are just waiting to be informed by their staff. The challenge is, you obviously need to have a good time organization for yourself in order to be able to ‘manage’ other people well too.

Once upon a time, one of my friends who was also a secretary had to work in another unit with the GM (General Manager) who was his direct supervisor, but the managers and supervisors in his team were immediately confused about meeting schedules and borrowing the meeting room because my friend was used to it. . There are also often people who say, ” If you are not there, then this is a meeting. “This is because of the role of an administrative staff who sometimes also have to be the note taker while ensuring that other documents have been sent to the intended parties. Your position will be desperately needed and sought after. 

Skill Development

It is hoped that whatever work you are engaged in can add to your skills for future career advancement, including as administrative staff. Even though it is difficult and sometimes it is not considered prestigious, there must still be positive things for the next career you take. The ability to make and give detailed presentations is one of the assets that you should explore more as long as there is a learning opportunity.

You also need to build an image that can be relied on and trusted by your boss and continue to be developed in various moments so that you can impress and make recommendations to continue smoothly. It could be that the prospective boss or new company you are working with still knows your former boss in the old office, especially if the sector is still of the same type, it will be easy to get information about your previous performance. One more skill that will be greatly developed if you work as an administrative staff is the willingness to serve other people who will expand your network in the following years.

Administrative Staff Salary

The salary earned should be above the UMR in each city, but it is not uncommon for them to be priced lower if the type of company is a non-profit. If you apply to a multinational company with a secretary in a middle-level private office, of course it will be different, not to mention the other benefits provided by the company. It’s another story if you choose to work at a state institution or BUMN. The opportunity to learn to organize with a professional work environment will be more open to you.

My advice for those of you who want to enter this profession, look for a workplace that has well-established management, including matters of salary and employee welfare, because if not, you will be burdened with a lot of work demands that are not in balance with your income. Want to start a career as an administrative staff? You can start by visiting Glints, you know.

Source: https://glints.com/id/lowongan/perjaan-staf-administrasi/#.YKclXqGySUk